TABLE OF CONTENTS
Your Appointment (1-1)
Coordination of Personnel Services (1-1)
Types of Appointments (1-1)
Types of Employee Classification (1-1)
Newly Hired Period (1-2)
Staff ID (1-2)
II. Your Paycheck and Deductions
Wage and Salary Policy (2-1)
Pay Period (2-1)
Required Personnel/Payroll Forms (2-1)
Payroll Deductions (2-1)
Direct Deposits (2-2)
Pay Increases (2-2)
Types of Pay Increases (2-2)
III. Hours Worked
Hours of Work (3-1)
Shift Differential Premium Pay (3-1)
Break Time and Meal Time (3-1)
Time Worked Records (3-2)
Work and Family (3-2)
Changes in Work Schedule (3-2)
Overtime Compensation (3-2)
Compensation for Employees Designated On Call or Call Back (3-3)
Inclement Weather Policy (3-3)
Emergency Closing (3-4)
Vacations (4-1)
Period of Reduced Activity (4-2)
Paid Sick Leave (4-2)
Maternity Leave (4-3)
Non Medical or Parental Leave (4-3)
Family Sick Leave Policy (4-3)
Paid Holidays (4-4)
Discretionary Holiday (4-4)
Military Service Annual Training (4-5)
Active Duty (4-5)
Funeral Leave (4-5)
Civil (Jury) Duty (4-5)
Leave Without Pay (4-5)
Voting (4-6)
Family Medical Leave Act (4-6)
Advance Notice and Medical Certification (4-6)
Job Benefits and Protection (4-7)
Unlawful Acts by Employers (4-7)
Enforcement (4-7)
V. Benefits
Health Insurance (5-1)
COBRA (5-1)
Effects of Leave Without Pay on Health Benefits (5-1)
Pre-Tax Premium Option (5-2)
Group Life Insurance and Long Term Disability Plan (5-2)
Optional Group Life Insurance Programs (5-2)
Meal Policy (5-2)
Uniforms (5-2)
Bookstore Charge Accounts (5-3)
Use of Unions' Vehicles (5-3)
Employee Purchases (5-4)
Lost and Found (5-4)
Collections (5-4)
Textbook Refund Program (5-4)
Flexible Spending Accounts (5-5)
Social Security (6-1)
Basic Retirement Plan (6-1)
Supplemental Tax Deferred Annuities (6-2)
Retired Employee Benefits (6-2)
VII. Safety and Health
Safety and Health (7-1)
Accident Reporting (7-1)
Medical Treatment (7-1)
Workers' Compensation (7-1)
Smoking Policy (7-2)
Evacuation of Buildings (7-2)
VIII. Career/ Professional Development
Job Vacancies (8-1)
Eligibility for Other Positions (8-1)
Promotional Changes (8-1)
Transfer (8-1)
Demotions (8-1)
Educational Opportunities (8-2)
Training Seminars (8-2)
Employee Performance Reviews (9-1)
Procedures for Failure to Meet Minimum Standards (9-1)
X. Attendance
Attendance Guidelines (10-1)
Work Practices (10-1)
Excessive Tardiness (10-1)
Excessive Absenteeism (10-2)
No Call, No Show (10-3)
XI. Standards of Conduct - Discipline
Performance Problems (11-1)
Verbal Warning (11-2)
Written Warning (11-2)
Suspension Without Pay (11-2)
Discharge (11-3)
Other Types of Suspension (11-3)
XII. Grievance Procedure for Support Staff
Grievable Matters (12-1)
Conduct During Grievance Process (12-1)
Representation (12-1)
Submission Deadlines (12-2)
Preparation Time for Grievance (12-2)
Steps in Filing (12-2)
Resolution of Grievance (12-3)
Withdrawing a Grievance (12-3)
XIII. Grievance Procedure for Professional Staff
Conduct During Grievance Process (13-1)
Representation (13-1)
Submission Deadlines (13-1)
Preparation Time for Grievances (13-2)
Steps in Filing (13-2)
Withdrawing a Grievance (13-2)
XIV. Job Separation
Resignations (14-1)
Terminations (14-1)
Layoff (14-1)
Unemployment Compensation (14-1)
XV. Campus Climate
Campus Diversity (15-1)
EEO/AA (15-1)
Consenting Relationships (15-2)
Confidential Records (15-3)
Personnel Records (15-3)
Medical Records (15-4)
Updating Personnel Records (15-4)
Work Policies (15-4)
Customer Relations (15-5)
Gifts & Gratuities from Vendors (15-5)
Use of the Unions Equipment and Materials (15-5)
Email Policy (15-5)
Intellectual Property Policy (15-6)
Telephone Courtesy (15-6)
Other Employment (15-6)
Conflict of Interest (15-6)
Nepotism (15-6)
Employee Recognition (15-7)
Awards (15-7)
Special Events (15-7)
XVI. Campus Services and Activities
Parking Information and Permits (16-1)
Emergencies, Fires, Accidents and Crimes (16-1)
Mail Services (16-1)
Watkins Health Center (16-2)
University Libraries (16-2)
The KU Memorial Unions (16-3)
Athletic Events (16-4)
Recreation Facilities (16-4)
University Theatre (16-4)
Concerts (16-5)
Recitals (16-5)
Other Privileges (16-5)
Appendix 1 - Policy of Sexual Harassment (A1-1)
Appendix 2 - Policy on Prevention of Illegal Drug/Alcohol Use (A2-1)
Appendix 3 - Policy on Substance Abuse (A3-1)
Appendix 4 - Policy on Consenting Relationships (A4-1)
Appendix 5 - Policy on Whistle Blower (A5-1)
Appendix 6 - Policy on HIV- Related Illnesses (A6-1)
Appendix 7 - Policy and Procedure on Racial and Ethnic Harassment (A7-1)
Appendix 8 - Policy on Use of Family Sick Leave (A8-1)
Appendix 9 - Policy for Shift Differential Premium Pay (A9-1)
Appendix 10 - Policy for Guidelines Covering Compensation for On Call/Call-back (A10-1)
Appendix 11 - Retirement Policy (A11-1)
Appendix 12 - Meal Policy (A12-1)